Last Updated: February 6th, 2016

I. INTRODUCTION

This privacy policy describes the ways in which Viima Solutions Oy (“Viima”, “We”, “Us”) protects the privacy of the user of our services and what personal data we collect and process about the user. Personal data refers to the information that can be used to identify a natural person.

This document describes and informs about our user registry under the Finnish Personal Data Act (523/1999) 10 and 24 §.

Please note that this privacy policy covers the personal data that is related to the user using the Viima Service (“Service”), which includes any websites, applications and other services under the viima.com domain. Any re-directions, links or referrals to second or third parties’ online services or websites that the user might come in contact with while in the domain of using the Viima Service, are not applicable by this privacy policy. Please also be aware that we are not responsible for the privacy policies or practices of any second or third parties.

Do keep in mind that you might violate the privacy and data protection rights of another user (natural person), if you submit material that can be identifiably linked to the other user. That being stated, please retain from submitting material that might violate the rights of another user. By using the service, you also agree to our terms of use, please do read them.

II. THE DATA VIIMA COLLECTS

In this section we describe the personal data that collected into the Service.

(I) THE DATA WE COLLECT ABOUT OUR USERS

The data that the Service collects about its users depends on factors, such as what the actions of the users have been and the access right requirements set by the customers of Viima. We may collect information about our users that includes, but is not limited to, the attributes listed below. The data is partially collected through a second or third party service account if the user has allowed for the Service to use their third party account. Further details about utilizing third party accounts can be found at the end of this section.

  • Name

  • Gender

  • E-mail address

  • Phone number

  • Current location based on the ip-address

  • Age

  • Employer

  • Pictures, video and other audiovisual material

  • Username

If the user allows for the Service to access a second or third party service, such as Google, to utilize their account information, we may collect the attributes listed above and/or additional personal data that are available in accordance with the terms of service and the privacy settings of the second or third party service you use for signing into the Service. You may control the types of personal data available in the profile of such third party services by adjusting the privacy settings available therein.

(II) DATA COLLECTED AUTOMATICALLY

The Service may automatically collect the following information from our users that in certain circumstances may constitute personal data.

We collect meta data from the http(s) requests transferred between the user’s client device and the Service. The meta data includes the Internet protocol (IP) address of the device the user uses to access the Service and information about the operating system of the client device.

We may place a “cookie” on the hard drive of the device that the user uses to access the Service. We would like to remind you that if you completely disable cookies on your browser, you might not be able to use some features of the Service.

The actions performed by individual users within the service can be recorded.

Google Analytics and/or other third-party services and analytics tools, such as (but not limited to) HubSpot and HotJar. These services can also be used as an element of the Service. By using cookies, these services can collect and store data such as (but not limited to) time of visit, pages visited, time spent on each page of the website, the Internet Protocol address, and the type of operating system used in the devices used to access the Service.

III. THE PURPOSES FOR WHICH WE USE THE DATA

We use the data that we collect about our Users for the following purposes:

a) Personal data you provide to the Service: We use the personal data you provide to the Service for the following purposes:

  • To set up and maintain your user account with the Service

  • To communicate and let partners communicate with you

  • To provide features and information available in and via the Service

  • To develop, improve, and protect the Service

  • To process any transactions you may enter into in the Service

  • For market research and direct electronic marketing, or the facilitation of that, in accordance with applicable law

  • To prevent and investigate fraud and other misuses

  • To protect our rights and/or our property

  • To audit and analyze the Service

  • To ensure the technical functionality and security of the Service

b) Data collected automatically: We use the data collected automatically for the following purposes:

  • To manage the Service

  • To provide features and information available in and via the Service

  • To personalize the Service

  • To develop, improve, and protect the Service

  • For market research and direct electronic marketing, or the facilitation of that, in accordance with applicable law

  • To audit and analyze the Service

  • To ensure the technical functionality and security of the Service

IV. HOW VIIMA DISCLOSES DATA

We do not sell, lease, rent, share or otherwise disclose personal data, including user details, with third parties, unless otherwise stated below.

The personal data collected in the Service may be disclosed in the following manner:

a) Personal data you provide to the Service: We may disclose personal data you provide to the Service with the following categories of third parties:

  • To service providers, such as payment processors and data storage service providers, which enable us to provide the Service to you

  • To our customers and/or partners in compliance with applicable laws

  • To public authorities, such as law enforcement, if we are legally required to so or if we need to protect our rights or the rights of third parties

  • To our subsidiaries and affiliates or a subsequent owner, co-owner or operator of the Service and their advisors in connection with a corporate merger, consolidation, restructuring, or the sale of substantially all of our stock and/or assets or other corporate reorganization, in accordance with this Privacy Policy.

b) Data collected automatically: The data collected automatically in the Service may be disclosed to the following categories of third parties:

  • To service providers, such as data analysis companies;

  • To our customers and/or advertising partners in compliance with applicable laws;

  • To public authorities, such as law enforcement, if we are legally required to do so or if we need to protect our rights or the rights of third parties; and

  • To our subsidiaries and affiliates; or a subsequent owner, co-owner or operator of the Service and their advisors in connection with a corporate merger, consolidation, restructuring, or the sale of substantially all of our stock and/or assets or other corporate reorganization, in accordance with this Privacy Policy.

Moreover, we may disclose information to third parties in an aggregate format that does not constitute personal data and does not allow the identification of individual Users.

V. USER RIGHTS

You have the following rights with respect to the personal data we hold about you:

  • The right to know what data we hold about you: If you would like to know what personal data we hold about you, please contact us at privacy@viima.com We seek to swiftly respond to your inquiry. We may charge a processing fee if less than twelve (12) months has passed since your last inquiry relating to personal data we hold about you.

  • The right to have incomplete, incorrect, outdated, or unnecessary personal data corrected, deleted, or updated. Should you desire to take any of these actions, please contact us at privacy@viima.com.

  • The right to opt out of receiving electronic direct marketing communications from us: To opt out of all electronic direct marketing communications that you may receive from us or our customers (via the Service), such as e-mail messages and SMS-messages, please contact us at privacy@viima.com

VI. DATA SECURITY

We care about your privacy and do our best to protect any and all of your data from undesired parties. For example, access to your information is behind a password and our servers and/or service provider’s services are secured and protected by a number of measures, such as firewall. Even so, we cannot guarantee that your personal data are always secure because data security measures in use from time to time may be vulnerable due to a number of factors. By using the Service you accept the risk of any and all vulnerabilities leading to exposure of your personal data.

VII. INTERNATIONAL TRANSFERS OF PERSONAL DATA

We currently keep all of our data inside the European Union and are taking measures to keep the situation that way also in the future. However, we reserve the right for the Service, or some elements of it, to be hosted on servers located in countries outside the European Union. The laws applicable to the protection of personal data in such countries may be different from those applicable in your home country. By using the Service, you consent to personal data about you being transferred outside the European Union.

VIII. CHANGES TO THE PRIVACY POLICY

From time to time we may change this Privacy Policy without further notice. We will be updating the “Last Updated” legend on top of this page accordingly. Should we significantly change the ways in which we gather, use and/or disclose personal data, we might send an e-mail to users of our service, whose email address we hold. By using the Service following any changes to this Privacy Policy constitutes your acceptance of any such changes made.

IX. CONTACT INFORMATION

For any further inquiries, you may contact us (Viima Solutions Oy), the owner and administrator of the register, via e-mail at privacy@viima.com or via mail to the address below.

Viima Solutions Oy
Business id: 2573325-1
Tunnelitie 2
00320 Helsinki
Finland